Birth certificate
Where and within how many days to register a birth in Andhra Pradesh, how to get the birth certificate, and how to add the child's name later.
About this guidePending verification
Published on 12-11-2026. Not every fact has been checked against its official source yet: confirm at the office.
For whom: Families in Andhra Pradesh with a new baby, people whose birth was never registered, and anyone who needs a copy of a birth certificate.
Answer the questions below first. Then the documents and steps open.
1Your situation
We show only what your answers need.
- Where was the baby born?
- Has the birth already been registered?
- How long ago was the baby born?
- Is the place of birth a village or a town?
- How long ago was the birth registered?
Your answers stay on this phone.
Each step below says who it is for. Confirm yours at the office, then change your answer here.
Another route for you
The birth of a child of Indian citizens born outside India is registered at the Indian embassy or consulate there, under the Citizenship Act. This guide's steps are for births in Andhra Pradesh.
→ If the family returns to settle in India, the birth can be registered where you settle, within 60 days of the child's arrival in India. After 60 days, the rules for delayed registration apply.
Sources: 1, 4
2Documents you need
Tick the ones you have. They are kept in this browser.
Details
If you don't have it: Ask at the registrar's office. If you give the details orally, the registrar fills in the form and takes your signature or thumb mark.
Sources: 6, 2
Details
Not confirmed: The 2025 Rules ask only for the birth report (Form No. 1); an older district page (2019) also asks for a doctor's certificate. Take it if you have one.
Sources: 11
Details
If you don't have it: The form is in the Andhra Pradesh Registration of Births and Deaths Rules, 2025. The person who reports the birth writes in it the date and place of birth, the reason for the delay and other details, and signs it (or gives a thumb mark).
Sources: 6
Details
Issued by the registrar, saying the birth is not in the register
Sources: 11, 6
Details
Sources: 11
Details
Not confirmed: The district page does not say whether it must be on stamp paper or notarised. Ask at the MeeSeva centre.
Sources: 11
Details
Sources: 6
Nothing to get ready before these steps.
- Non-availability certificate ·
3Your steps
· Do them in order. Tick each one when it is done.
- Do this nowIf: I don't knowIf: Village (gram panchayat)
Ask at the gram panchayat office for a search of the birth register.
If the birth is in it, you can get the birth certificate. If it is not, the registrar gives a non-availability certificate (Form No. 10). Then answer the question "Has the birth already been registered?" again with what you found.
Sources: 6, 10
- Do this nowIf: I don't knowIf: Town or city (municipality, nagar panchayat or municipal corporation)
Ask at the municipal office for a search of the birth register.
If the birth is in it, you can get the birth certificate. If it is not, the registrar gives a non-availability certificate (Form No. 10). Then answer the question "Has the birth already been registered?" again with what you found.
Sources: 6
- Do this nowIf: In a hospital or health centreIf: I don't know
Ask the hospital whether it reported the birth.
Government hospitals, CHCs and PHCs have their own registrar; births in other hospitals are registered by the registrar for the place where the hospital is (gram panchayat or municipal office). Ask that registrar to search the birth register. If the birth is in it, you can get the birth certificate. If it is not, the registrar gives a non-availability certificate (Form No. 10). Then answer the question "Has the birth already been registered?" again with what you found.
Sources: 6, 7, 4
- Do this nowIf: In a hospital or health centreIf: Within 21 days
When the baby is born in a hospital, the hospital must report the birth to the registrar.
You do not need to report it yourself. Give the hospital the parents' names and full address correctly.
Sources: 1, 4, 6
- Do this nowIf: In a hospital or health centreIf: Within 21 days
Within 30 days of the birth, collect the birth certificate from the hospital.
The first certificate is free. In government hospitals, community health centres (CHCs) and primary health centres (PHCs), the registrar is in the hospital itself. If you do not collect it, it must be sent to you by post.
Sources: 6, 2, 7, 4
- Do this nowIf: In a hospital or health centreIf: 22 to 30 days / 31 days to one year / One to two years / More than two years
Reporting a hospital birth is the hospital's duty, not the family's.
Ask the hospital whether it reported the birth, and ask it to report it now if it did not. After 21 days the late rules are the same as for any birth (the next steps).
Not confirmed
The rules do not say whether the family can report a hospital birth when the hospital has not, or who pays the late fee. Ask the registrar for the place of the hospital.
Sources: 1, 4, 6
- Do this nowIf: At homeIf: Within 21 days / 22 to 30 days / 31 days to one year
When the baby is born at home, the head of the household must report the birth.
If they are not there, the nearest relative present does it; if no one else, the oldest adult present. It can also be reported through the ANM, ASHA or Anganwadi worker.
Sources: 1, 2, 4, 6
- Do this nowIf: At homeIf: Village (gram panchayat)If: Within 21 days
Go to the gram panchayat office and register the birth.
Give the details in the birth report (Form No. 1) and sign it (or give your thumb mark if you cannot write). Give the parents' and your Aadhaar numbers if you have them. Give the child's name too, in full without initials, if you have chosen one; if not, it can be added free within 12 months of the registration.
Sources: 6, 2, 1, 4, 11, 10
- Do this nowIf: At homeIf: Village (gram panchayat)If: 22 to 30 days / 31 days to one year
Go to the gram panchayat office and register the birth.
It can still be registered after 21 days, with a late fee (next step). Give the details in the birth report (Form No. 1) and sign it. Give the child's name too, in full without initials, if you have chosen one; if not, it can be added free within 12 months of the registration.
Sources: 6, 2, 4, 11, 10
- Do this nowIf: At homeIf: Town or city (municipality, nagar panchayat or municipal corporation)If: Within 21 days
Go to the municipal office and register the birth.
Give the details in the birth report (Form No. 1) and sign it (or give your thumb mark if you cannot write). Give the parents' and your Aadhaar numbers if you have them. Give the child's name too, in full without initials, if you have chosen one; if not, it can be added free within 12 months of the registration.
Sources: 6, 2, 1, 4, 11
- Do this nowIf: At homeIf: Town or city (municipality, nagar panchayat or municipal corporation)If: 22 to 30 days / 31 days to one year
Go to the municipal office and register the birth.
It can still be registered after 21 days, with a late fee (next step). Give the details in the birth report (Form No. 1) and sign it. Give the child's name too, in full without initials, if you have chosen one; if not, it can be added free within 12 months of the registration.
Sources: 6, 2, 4, 11
- Do this nowIf: 22 to 30 days
For a birth reported between 22 and 30 days, the late fee is ₹25, paid to the registrar.
Ask for a receipt.
Sources: 6, 1
- Do this nowIf: 31 days to one year
After 30 days and within one year, the birth is registered only with the written permission of the District Registrar (the District Medical and Health Officer, DM&HO) or the Statistical Officer in that office.
In Greater Visakhapatnam, the District Registrar is the GVMC Commissioner. Form No. 14 and a late fee of ₹250 are needed.
Not confirmed
The rules do not say how to apply for the permission (in person, through the registrar or online). Ask the registrar for your area.
Sources: 6, 2, 8, 9
- Do this nowIf: At homeIf: Within 21 days / 22 to 30 days / 31 days to one year
Another way: sign up on the CRS portal as "General Public" and report the birth online.
The portal says it is open for births in Andhra Pradesh. One user can submit at most four events in all.
Open the official pageSources: 5
- Do this nowIf: At homeIf: Within 21 days / 22 to 30 days / 31 days to one year
When the registration is done, collect the birth certificate.
The first certificate is free for the person who reported the birth. The registrar must give it within 7 days of the registration, and may give it electronically.
Sources: 2, 6, 4
- Do this nowIf: In a hospital or health centreIf: 22 to 30 days / 31 days to one year
Once the birth is registered, ask the hospital for the birth certificate.
The registrar must give the first certificate free, within 7 days of the registration, to whoever reported the birth.
Sources: 2, 6
- Do this nowIf: Village (gram panchayat)If: One to two years / More than two years
Get the non-availability certificate, which says the birth is not in the register, from the gram panchayat office.
Sources: 6, 11, 10
- Do this nowIf: Town or city (municipality, nagar panchayat or municipal corporation)If: One to two years / More than two years
Get the non-availability certificate, which says the birth is not in the register, from the municipal office.
You can also apply at a secretariat with the "NON AVAILABILITY BIRTH APPLICATION - CDMA" service.
Not confirmed
The secretariat may add its own service charge; ask and keep the receipt.
Sources: 6, 11, 10
- Do this nowIf: In a hospital or health centreIf: One to two years / More than two years
Get the non-availability certificate, which says the birth is not in the register, from the hospital's own registrar for a government hospital, CHC or PHC; for other hospitals, from the gram panchayat or municipal office for the place where the hospital is.
Sources: 6, 11, 7, 4
- Do this nowIf: One to two years
Apply at a MeeSeva centre, or at a village or ward secretariat, with the "Late Registration Of Death/Birth" service (a Revenue Department service).
Hand in the non-availability certificate, a copy of the ration card and a self-affidavit.
Not confirmed
The ₹45 charge is from a 2018 order, and no official source says where the ₹500 late fee is paid. Ask at the centre and keep the receipt.
Sources: 11, 10, 12, 13, 6
- Do this nowIf: One to two years
Wait for the District Magistrate, the Sub-Divisional Magistrate or an Executive Magistrate authorised by the District Magistrate (not below the rank of Revenue Divisional Officer) to check the birth and issue the order.
Sources: 3, 6
- Do this nowIf: More than two years
For a birth more than two years ago, since 1 October 2026 registration needs an order of the Judicial Magistrate of the first class for the place of birth.
The magistrate checks the birth, takes the prescribed fee and issues the order.
Not confirmed
Andhra Pradesh's rules (February 2026) were made before this change. We found no official source on how to apply to the court, the fee, or the papers the court asks for; the non-availability certificate shows the birth is not registered. Ask at the court or the District Legal Services Authority.
Sources: 3, 6
- Do this nowIf: More than two years
If you need help with the court application, contact your District Legal Services Authority (DLSA).
Legal aid is free for the weaker sections of society. Legal services helpline: 15100.
Sources: 14
- Do this nowIf: At homeIf: One to two years
Once the order is issued, collect the birth certificate from the gram panchayat or municipality.
Sources: 11
- Do this nowIf: At homeIf: More than two years
Once the court gives the order, take it to the registrar for the place of birth (gram panchayat or municipality) so that the birth is registered, and collect the birth certificate.
Not confirmed
The rules do not say how the court's order reaches the registrar. Ask at the court.
Sources: 3
- Do this nowIf: In a hospital or health centreIf: One to two years
Once the order is issued, collect the birth certificate from the registrar who gave the non-availability certificate: the hospital's own registrar for a government hospital, CHC or PHC; for other hospitals, the gram panchayat or municipal office for the place where the hospital is.
Sources: 11, 6, 7, 4
- Do this nowIf: In a hospital or health centreIf: More than two years
Once the court gives the order, take it to the registrar who gave the non-availability certificate (the hospital's own registrar for a government hospital, CHC or PHC; for other hospitals, the gram panchayat or municipal office for the place where the hospital is) so that the birth is registered, and collect the birth certificate.
Not confirmed
The rules do not say how the court's order reaches the registrar. Ask at the court.
Sources: 3, 6, 11, 7, 4
- Do this nowIf: Less than a year agoIf: Village (gram panchayat)
Within 12 months of the registration, the child's name is added free.
At the gram panchayat office, give the name to the registrar, orally or in writing, with a copy of the birth certificate you got. Give the name in full, without initials or short forms.
Sources: 6, 1, 4
- Do this nowIf: Less than a year agoIf: Town or city (municipality, nagar panchayat or municipal corporation)
Within 12 months of the registration, the child's name is added free.
Apply at a secretariat with the "Child Name Inclusion In Birth Certificate - CDMA" service, or tell the municipal registrar directly. Hand in a copy of the birth certificate. Give the name in full, without initials or short forms.
Not confirmed
The secretariat may add its own service charge; ask and keep the receipt.
Sources: 6, 1, 4, 10
- Do this nowIf: In a hospital or health centreIf: Less than a year ago
Within 12 months of the registration, the child's name is added free.
Give the name, orally or in writing, to the registrar who registered the birth, with a copy of the birth certificate you got. If the birth was registered at a government hospital, CHC or PHC, give the name to that hospital's registrar: the office named on the birth certificate. Give the name in full, without initials or short forms.
Sources: 6, 1, 4, 7
- Do this nowIf: More than a year agoIf: Village (gram panchayat)
After 12 months, the name can still be added within 15 years of the registration, with a late fee of ₹250.
At the gram panchayat office, give the name to the registrar in writing with a copy of the birth certificate. Give the name in full, without initials or short forms.
Not confirmed
If the birth was registered more than 15 years ago, the time in the rules has run out (an extension ended in January 2026). Ask the registrar whether a name can still be added.
Sources: 6, 1, 4
- Do this nowIf: More than a year agoIf: Town or city (municipality, nagar panchayat or municipal corporation)
After 12 months, the name can still be added within 15 years of the registration, with a late fee of ₹250.
Apply at a secretariat with the "Child Name Inclusion In Birth Certificate - CDMA" service and hand in a copy of the birth certificate. Give the name in full, without initials or short forms.
Not confirmed
If the birth was registered more than 15 years ago, the time in the rules has run out (an extension ended in January 2026). Ask the registrar whether a name can still be added.
Sources: 6, 1, 4, 10
- Do this nowIf: In a hospital or health centreIf: More than a year ago
After 12 months, the name can still be added within 15 years of the registration, with a late fee of ₹250.
Give the name in writing to the registrar who registered the birth, with a copy of the birth certificate. If the birth was registered at a government hospital, CHC or PHC, give the name to that hospital's registrar: the office named on the birth certificate. Give the name in full, without initials or short forms.
Not confirmed
If the birth was registered more than 15 years ago, the time in the rules has run out (an extension ended in January 2026). Ask the registrar whether a name can still be added.
Sources: 6, 1, 4, 7
- Do this nowIf: Yes, with the child's name / Yes, but without a name so far
For the birth certificate, or more copies of it, ask at the office where the birth was registered.
Anyone can get any number of copies. For a birth in a town, you can also get it at a secretariat with the "BIRTH/DEATH CERTIFICATE - CDMA" service.
Not confirmed
The secretariat may add its own service charge; ask and keep the receipt.
Sources: 1, 2, 4, 6, 10
- Do this nowIf: Yes, with the child's name / Yes, but without a name so far / No, not yet
Keep the birth certificate safe.
For anyone born on or after 1 October 2023, it is the proof of date and place of birth for school admission, a driving licence, the voter list, marriage registration, a government job, a passport and Aadhaar.
Sources: 2, 4
If something goes wrong
If it is rejectedIf the registrar refuses the registration or the certificate, you can appeal to the District Registrar within 30 days in Form No.
If the registrar refuses the registration or the certificate, you can appeal to the District Registrar within 30 days in Form No. 15 (section 25A of the Act). The District Registrar is the District Medical and Health Officer (DM&HO); in Greater Visakhapatnam, the GVMC Commissioner. The appeal must be decided within 90 days. Against that decision, you can appeal within 30 days to the Chief Registrar: the Director of Public Health and Family Welfare, Andhra Pradesh, Vijayawada. Keep a copy of the appeal form.
District Registrar (births and deaths): the District Medical and Health Officer (DM&HO)
Sources: 2, 4, 6, 8, 9
If it is lateIf the certificate does not come within 7 days of the registration, ask the registrar for it; the Act makes the registrar give it within 7 days.
If the certificate does not come within 7 days of the registration, ask the registrar for it; the Act makes the registrar give it within 7 days. If the registrar refuses, you can appeal to the District Registrar within 30 days in Form No. 15.
District Registrar (births and deaths): the District Medical and Health Officer (DM&HO)
Sources: 2, 6, 8
If it is lateBy the rules you can collect the certificate from the hospital within 30 days of the birth; if you do not, it must be posted within 15 days after that.
By the rules you can collect the certificate from the hospital within 30 days of the birth; if you do not, it must be posted within 15 days after that. If it still has not come, ask the hospital and the registrar. If the registrar refuses, you can appeal to the District Registrar within 30 days in Form No. 15.
District Registrar (births and deaths): the District Medical and Health Officer (DM&HO)
Sources: 2, 6, 8
If it is lateIf the certificate does not come within 7 days of the registration, ask the hospital and the registrar; the Act makes the registrar give it within 7 days.
If the certificate does not come within 7 days of the registration, ask the hospital and the registrar; the Act makes the registrar give it within 7 days. If the registrar refuses, you can appeal to the District Registrar within 30 days in Form No. 15.
District Registrar (births and deaths): the District Medical and Health Officer (DM&HO)
Sources: 2, 6, 8
If you are asked for more moneyRegistration within 21 days is free, and the first certificate is free for the person who reported the birth.
Registration within 21 days is free, and the first certificate is free for the person who reported the birth. The fees under the rules: late fee ₹25 (22–30 days), ₹250 (31 days to a year), ₹500 (after a year); ₹50 for each further certificate or a non-availability certificate; a search of the register costs ₹50 for the first year searched and ₹25 for each further year; ₹250 to add a name after 12 months. MeeSeva's user charge is ₹35 or ₹45, plus up to ₹5 a page for scanning after four pages, shown on the receipt. If you are asked for more, you can appeal to the District Registrar. Do not pay agents who offer to speed it up.
District Registrar (births and deaths): the District Medical and Health Officer (DM&HO)
Sources: 4, 2, 6, 12, 13
AlsoIf a detail in the register is wrong, apply to the registrar to correct it.
If a detail in the register is wrong, apply to the registrar to correct it. The registrar corrects a clerical mistake after an enquiry. If the detail itself is wrong, you must give a declaration of the true facts by two credible persons who know them. For a birth in a town, you can also apply at a secretariat with the "CORRECTIONS IN BIRTH CERTIFICATE - CDMA" service.
Registrar of births and deaths (the office where the birth was registered)
Sources: 1, 4, 6, 10
Official websites for this work
- Births and deaths (CRS) Birth and death certificates
Related guides
The 14 official pages and papers this guide is written from
- The Registration of Births and Deaths Act, 1969 (Act No. 18 of 1969), text before the 2023 amendmentOffice of the Registrar General & Census Commissioner, India (text of the Act as passed by Parliament), Sections 8(1)(a)-(b), 13(1), 14, 15, 17(1), 20 (31-05-1969) · read on 30-10-2026
- The Registration of Births and Deaths (Amendment) Act, 2023 (No. 20 of 2023), Gazette of India Extraordinary, Part II, Section 1, No. 23Ministry of Law and Justice (Legislative Department), Government of India; Gazette copy published by the Office of the Registrar General & Census Commissioner, India, Sections 7 (s. 8(1)), 10 (new s. 12), 11 (s. 13(2)-(3)), 13 (s. 17(1)(b), 17(3)), 17 (new s. 25A) (11-08-2023) · read on 30-10-2026
- The Registration of Births and Deaths (Amendment) Act, 2026 (12 of 2026), with notification S.O. 5081(E) of 16 September 2026 bringing it into forceMinistry of Law and Justice (Legislative Department) and Ministry of Home Affairs (Office of the Registrar General of India), Government of India; Gazette copies on the Civil Registration System portal, Section 2 (new s. 13(3) and 13(3A)); S.O. 5081(E): in force from 1 October 2026 (06-08-2026) · read on 30-10-2026
- Civil Registration System: frequently asked questionsOffice of the Registrar General of India, Civil Registration System, Questions 1-7 (5(ii) and 5(iii): where hospital births are registered), 9, 10, 11 and 12 · read on 30-10-2026
- Civil Registration System portalOffice of the Registrar General of India, Portal notice (in the portal's main script): "The portal is open for registration of birth and death events that occurred in the States/UTs of" … "Andhra Pradesh" …; General Public notice: "A General Public user is permitted to submit a maximum of four events in total." · read on 30-10-2026
- G.O.Ms.No.28, 17.02.2026: Andhra Pradesh Registration of Births and Deaths Rules, 2025, notificationHealth, Medical and Family Welfare (E) Department, Government of Andhra Pradesh (A.P. Government Orders Issue Register), Rules 1 (in force from 17.02.2026; the 1999 Rules repealed), 5(1), 5(3) and 5(4), 8(2), 8(4) and 8(5), 9(1)-(3), 10, 11(1) and 11(4), 13(1) and 13(3), 16A; Form No. 1 (Birth Report); Form No. 5 (birth certificate: name and address of the issuing authority); Form No. 10 (non-availability certificate); Form No. 14 (self-attested document for delayed reporting); Form No. 15 (appeal, note 2) (17-02-2026) · read on 30-10-2026
- G.O.Ms.No.19, 08.03.2016: opening of registration units of the Civil Registration System at delivery centres (Government hospitals, CHCs and PHCs)Health, Medical and Family Welfare (E2) Department, Government of Andhra Pradesh (A.P. Government Orders Issue Register), Paragraph 1 (registration centres at Government delivery centres so that the public get birth and death certificates on the spot; private hospital staff cannot act as registrars); paragraph 2 and its table (the officer appointed as Registrar: CS RMO in teaching and general hospitals, surgeon in charge in area and district hospitals, medical officer in charge in PHCs) (08-03-2016) · read on 30-10-2026
- G.O.Ms.No.152, 04.12.2024: reconstitution of the Inter Departmental Co-ordination Committee on Vital Statistics at district, mandal and municipal corporation levelHealth, Medical and Family Welfare (E1) Department, Government of Andhra Pradesh (A.P. Government Orders Issue Register), Paragraph 3(a), item 2: "District Medical and Health Officer and District Registrar of Births and Deaths"; item 11: Statistical Officer, O/o DM&HO; paragraph 7 and address list: "The Director of Public Health and Family Welfare and Chief Registrar of Births and Deaths, Vijayawada" (04-12-2024) · read on 30-10-2026
- G.O.Ms.No.72, 26.03.2010: appointment of the Commissioner, Greater Visakhapatnam Municipal Corporation as District Registrar of Births and Deaths for the GVMC areaHealth, Medical and Family Welfare (D1) Department, Government of Andhra Pradesh (A.P. Government Orders Issue Register), Notification, items 1 to 4 (26-03-2010) · read on 30-10-2026
- GSWS (Village Secretariat & Ward Secretariat System)Anakapalli District Administration, Government of Andhra Pradesh, Common job chart of the Village Secretariat ("The office of Gram Panchayat will be termed as 'Village Secretariat'"); table "AP SEVA Services Details From Village and Ward Secretariats": rows 66 "BIRTH/DEATH CERTIFICATE - CDMA", 67 "CDMA BIRTH Cert Request", 70 "Child Name Inclusion In Birth Certificate - CDMA", 71 "CORRECTIONS IN BIRTH CERTIFICATE - CDMA", 81 "NON AVAILABILITY BIRTH APPLICATION - CDMA" (Municipal Administration and Urban Development); 127 and 128 "Late Registration Of Death/Birth" and "-Meeseva" (Revenue) · read on 30-10-2026
- Birth Certificate (district services page)Srikakulam District Administration, Government of Andhra Pradesh, 1) Birth Certificate (apply at the Municipality or Panchayat office with the doctor's certificate; registrations within one year); 2) Late Registration of Birth (MeeSeva; documents: non-availability certificate from the gram panchayat or municipality, ration card copy, SSC marks memo, self-affidavit; Category B; after the Revenue Department's order, collect the certificate from the municipality or gram panchayat) · read on 30-10-2026
- G.O.Ms.No.6, 23.03.2018: MeeSeva, enhancement of user charges for Category A services from Rs.25 to Rs.35 and for Category B services from Rs.35 to Rs.45Information Technology & Communications (eGov) Department, Government of Andhra Pradesh (A.P. Government Orders Issue Register), Paragraphs 6 (Table 1), 7 and 8 (23-03-2018) · read on 30-10-2026
- G.O.Ms.No.17, 06.03.2019: MeeSeva scanning charges, up to Rs.5 a page beyond four pagesInformation Technology, Electronics & Communications (eGov) Department, Government of Andhra Pradesh (A.P. Government Orders Issue Register), Paragraph 1 (Category A across the counter; Category B with a workflow by the department's officer); paragraphs 2 and 4 (scanning up to four pages free; up to Rs.5 a page after that, shown on the MeeSeva receipt) (06-03-2019) · read on 30-10-2026
- Andhra Pradesh State Legal Services Authority: home pageAndhra Pradesh State Legal Services Authority, "About APSLSA" (free legal aid to the marginalised and weaker sections; District Legal Services Authorities and Mandal Legal Services Committees); header link "NALSA Helpline Number 15100" · read on 30-10-2026